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Conditions of Entry


1. Alcohol and Glass Bottles

1.1. In the interest of Public Safety GLASS BOTTLES ARE NOT PERMITTED within the main show fields.  This especially includes all of the Beer Tents and the Fairground.

1.2. Alcohol and Glass Bottles should not be brought in from any of the car parks or any of the camping areas.  Any person(s) attempting to bring Alcohol of Glass Bottles through any of the Pay Gates will either have the alcohol/bottles confiscated or be refused entry.

1.3. Anyone consuming alcohol in the Beer Tents that has not purchased it in these areas will be asked to leave the tent/areas concerned.

1.4. Alcohol will only be served to persons aged 18 or over, any person(s) who appear(s) to look over 25 will be required to provide identification for age verification as part of the Challenge 25 Scheme which is adopted on site for all Alcohol sales.


2. CCTV, Recorded Images & ANPR

2.1. The Military World Show site is protected by Closed Circuit Television, images that are recorded for the purposes of crime prevention and public safety.  The scheme is controlled by the Military World Show Control room.

2.2. Please be advised that CCTV operates in all areas of the showground for your safety and security 24 hours a day for the duration of the event.

2.3. By entering any area of the Military World Show site and or any property used by the Military World Show, you consent that your image may be photographed or filmed by the Military World Show or by a third party acting for or on behalf of the Military World Show, with all photographic and filmed images remaining the property of the Military World Show.  Furthermore, the Military World Show reserves the right to share and/or distribute these photographic and/or filmed images for promotional purposes, with Local Authority Agencies and/or any relevant media outlets, as deemed appropriate by Military World Show.

2.4. The Military World Show is working with the Police to provide a safe and secure event for the whole family.  Additional security measures, enhanced CCTV and ANPR (Automatic Number Plate Recognition) technology will be in place again this year.


3. Conduct and Anti-Social Behaviour

3.1. The Military World Show prides itself on running a family show.  All persons are asked to maintain a high standard of conduct at all times whilst on site.

3.2. Anti-Social behaviour will not be tolerated.  The Organisers & Security will not tolerate any threatening, abusive or insulting words or mannerisms, or physical abuse to any member of our staff, contractors, fellow exhibitors & traders or to patrons.  Any person found to be acting in such a manner will be escorted off site and will be banned from attending future shows.

3.3. Any person wishing to enter any area of the Military World Show site who is under 17 years of age MUST be supervised by an adult who is aged 21 years or older.

3.4. The Organisers & Security reserve the right to remove any person for being found in possession of any prohibited item or substance for acting under the influence of alcohol or drugs; or for failing to provide when requested proof of age.

3.5. The Organisers & Security reserve the right to confiscate any item, which in their reasonable opinion, may cause danger or disruption to any other persons at the event.  

3.6. You must comply with all instructions given by Stewards and Security.

3.7. Help us to continue to maintain a friendly, family atmosphere by reporting any case of anti-social behaviour to Security, the nearest Steward, or an Emergency Contact Point.  You may also call the Showground Telephone Helpline for non-emergencies on 0330 330 1940.

3.8. The Organisers may prosecute if you cause damage to the event site, the event’s infrastructure or cause harm to any other person at the event.


4. Dangerous Dogs and Animals

4.1. Dangerous dogs are not permitted on site.  If any dog is deemed to be dangerous, the Organisers and Security reserves the right to ask the owner to remove the dog from the site.

4.2. Dogs generally are allowed in the Showground but must be kept on leads at all times.

4.3. Dog waste must be disposed of in the waste bins around the site.  These will be distributed across the Showground and Campsites.  Please bring your own dog waste bags.

4.4. Please be aware that the Military World Show has limited space to exercise your dog.  Please make use of the public footpaths in the surrounding area.

4.5. Do not leave your dog in your vehicle, caravan or tent unattended.  This particularly applies in hot weather.

4.6. Although we welcome dogs at the Event we unfortunately cannot permit any other animals in the area of the Military World Show site.


5. Disabled/Mobility Scooters

5.1. Disabled/Mobility Scooters are permitted to be used on site by authorised users only.  The law states that a class 2 and class 3 vehicles may only be used by a disabled person.  A disabled person in this context is someone with an injury, physical disability or medical condition which means that they are unable to walk or have difficulty in walking.

5.2. All users of Disabled/Mobility Scooters are advised that they should have public liability insurance.

5.3. Class 3 vehicles must be registered with the Driver and Vehicle Licensing Agency and would be required to have Road Traffic Act Insurance to be used on site.

5.4. Powered wheelchairs and scooters MUST NOT travel faster than 4mpg in pedestrian areas.

5.5. A Class 3 vehicle may only be used by a disabled person aged 14 or over.


6. Enforcement on site

6.1. The Military World Show adopts a three level Enforcement Procedure on site

6.2. Enforcement of Health & Fire Safety:-

Level 1 – Written Deficiency/Enforcement Notice, prescribing a fixed time period to improve any Health, Safety & Fire deficiencies.

Level 2 – Written Temporary Closure of an area, activity, concession or market trade/merchandising stand, for a fixed time period to improve any Health, Safety & Fire deficiencies.

Level 3 – Written Permanent Closure of an area, activity, concession or market trade/merchandising stand, for the duration of the event.  

If the Fire Safety Deficiency poses a serious and imminent risk to life, then Enforcement levels 1 and 2 will be bypassed and an Enforcement Level 3 will be implemented.  If a combination of Level 1 or 2 Enforcement Notices are served, the third notice would be escalated to a Level 3 Enforcement Note (in effect a three strike policy)

6.3. Enforcement by the Event Organisers & Security:-

Level 1 – Written Deficiency/Enforcement Notice by the Event Organisers or Security, prescribing a fixed time period to improve any breaches of the Conditions of Entry or to remedy any concerns raised.

Level 2 – Written Temporary Closure of an area, activity, stand or pitch by the Event Organisers or Security, for a fixed time period to improve any breaches of the Conditions of Entry or to remedy any concerns raised.

Level 3 – Written Permanent Closure of any area, activity, stand or pitch by the Event Organisers or Security, for the duration of the event.  

If the breech of the conditions of entry or the raised concern poses a serious and imminent risk to life, then Enforcement Levels 1 & 2 will be bypassed and an Enforcement Level 3 will be implemented.  If a combination of Level 1 or 2 Enforcement Notices are served, then the third notice would be escalated to a Level 3 Enforcement Notice (in effect a three strike policy)

6.4. The Trader/Cater & Exhibitor shall indemnify and hold the Organiser harmless with respect to all claims of any liability to loss or damage of any type arising from the Organiser whilst enforcing these conditions of entry, including but not limited to:

6.5. During the removal of vehicles, trailers and caravans by the Organiser or Appointed Agent.

6.6. Forcible entry into vehicles, trailers and caravans by the Organiser or Appointed Agent, including but not limited to; in the interest of child welfare and/or animal welfare.


7. Fire Regulations & Fire Safety

7.1. The Organiser will liaise with the local fire services on matters that concern the site as a whole but all contractors, traders, caterers and exhibitors must comply with the Regulatory Reform (Fire Safety) Order 2005, and carry out suitable and sufficient fire risk assessments in accordance with these regulations.

7.2. Traders/Caterers & Exhibitors use blow lamps, welding equipment or any other open flames are to advise the event organiser prior to use.  The trader, exhibitor, caterer must provide an approved serviced fire extinguisher and ensure that personnel are trained on how to use it whilst naked flames are in use.

7.3. The trader, caterer & exhibitor must provide sufficient portable fire extinguishers to cover the stand/exhibit and camping area.  Each stand/exhibit should have, as a minimum, either a 2kg ABC Dry Powder of a 2 litre foam Fire Extinguisher, that is BSEN3 and BS5234 compliant, which has been serviced in accordance with BS5306 part 3.  Where cooking facilities are being used one fire blanket must be provided.  Where gas rings are being used to heat boilers etc, they must be stood on flameproof materials which will not transmit heat.  No cooking appliances should be stood directly on grass or stubble.

7.4. No Charcoal barbeques are allowed on the showground, any charcoal barbeques seen will be extinguished by the on-site fire service or security.  Elevated Gas fired barbeques are permitted.

7.5. All traders and caterers must have completed a fire risk assessment which must be held at their location and provided on request.

7.6. In no circumstances must rubbish be stacked against caravans, tents, stalls or catering units.

7.7. Anyone discovering a fire is requested to immediately call the Fire Brigade by dialling 999 and contact a member of event staff as soon as possible.

7.8. A Fire Station is located on the showground and is staffed 24 hours a day from 14th July to 23rd July.

7.9. Fire Extinguishers are located in all marquees and at all emergency contact points throughout the showground.


8. Holding Area

All traders, caterers and exhibitors will be permitted to gain access to the holding area, early arrivals or arrivals when booking in is not open will be required to park in this area until such a time that booking in is open.


9. Liability

9.1. The Organisers will not be liable to the trader, caterer or exhibitor if they event is cancelled, curtailed or altered in any way due to any occurrence outside the Organisers control.

9.2. The Organiser accepts no liability to the traders, caterer or exhibitor for the breach of contract, loss, injury or physical damage of any kind howsoever arising whether by statute or otherwise except where death or injury is caused by the negligence of the Organiser, its agents or servants.

9.3. The Military World Show will not be liable for any damage caused by adverse weather conditions.

9.4. The Military World Show will be held harmless against any financial losses incurred by individuals or parties who breach these Conditions of Entry.

9.5. The trader, caterer or exhibitor shall comply with all legislation and regulations regarding Consumer Protection, Health & Safety and Fire Safety measures insofar as these are applicable to the exhibit or items which are offered for sale or are present at the stand.

9.6. The trader, caterer or exhibitor shall indemnity and hold the Organiser harmless with respect to all claims of, and liability to, third parties for injury, death, loss or damage of any type arising from the trader, caterer or exhibitors involvement in the event (and the involvement of anyone for whom he is responsible) except where the same has arisen directly as a result of any negligent act or omission of the Organiser.


10. Generators

The Organisers allow generators to be used providing they are moderately sized and do not reach a noise level whereby they become a nuisance to adjacent traders, caterer or exhibitors.  The Organiser will stop the use of any such equipment if, in their opinion, it is causing a nuisance to others or is in a dangerous condition.  Generators creating excess noise are required to be turned off before 11pm.


11. Parking Enforcement

Parking enforcement action will be taken if vehicles are parked causing an obstruction. Vehicles that are causing an obstruction will be towed away and the owner will be liable for the cost.


12. Prohibited Items / Restrictions of Sale

12.1. The following items are prohibited at the Military World Show site and are therefore prohibited from being sold on site: Chinese night lanterns, non-pressured wick lanterns, explosives, offensive weapons, fireworks (unless authorised by the show organiser), oxy-acetylene cylinders and any gas cylinders except for 250g (maximum) self sealing butane cylinders.  Paraffin, Petrol1, Diesel1, unless authorised by the show organiser or as part as an accepted trade stand.

12.2. All quad bikes, motorcycles, mini motorcycles and other conversions and must not be used on site without prior authorisation from the Show Organiser.

12.3. Any hi-visibility jackets or clothing second hand or new, marked with the names of any utility company are prohibited from sale.

12.4. No livestock or animals of any kind whatsoever may be offered for sale.

12.5. The organisers reserve the right to demand that any items they deem unsuitable or unsafe for sale be removed from sale.

12.6. The use of drones, remote control aircraft and other associated flying objects are not permitted.

12.7. All permanent tattooing and skin piercing is prohibited.

12.8. The use of non-pressured wick lanterns and candles are not permitted to be used in any Trade, Catering or Exhibitors stand or accommodation unit.


13. Refusal of Entry, Searching and Ejection

13.1. The Organiser reserves the right to refuse entry to any vehicle(s) or person(s) without giving reasons.  In the event of refusal the organisers will not enter into discussions or correspondence on the subject.

13.2. In the interests of public safety, the organiser reserves the right to search any vehicle(s) or person(s) entering or exiting the site.  All searching will be carried out in-line with the Military World Show Search policy.  Any person(s) who refuses to be searched will be asked to leave the site.

13.3. Any person(s) who refuses to leave site when asked will be escorted off site in-line with the Military World Show ejection policy.


14. Road Traffic Act

The Road Traffic Act applies on site.  All vehicles being driven on site must be done so in accordance of this law.  All drivers must have a valid Driving License for the type of vehicle, and all vehicles must have the necessary insurance and MOT Certificate (where applicable).  Therefore all vehicles being driven on site (including motorised and self-propelled exhibitors) must be compliant with the Road Traffic Act for insurance and Licensing Purposes, and carry the minimum third party insurance as required by the Road Traffic Act.  The Organisers reserve the right to inspect insurance certificates, MOT certificates and Driving Licenses on demand.


15. Security

15.1. The Organisers will use reasonable endeavours to protect the site; accordingly, security personnel will patrol the showground 24 hours a day from 14th July to 23rd July.  However, traders, caterers & exhibitors are advised to make their own arrangements for the security of their stands & exhibits.

15.2. If you see anyone causing trouble please report it as soon as possible to Security or a site official.  Please provide as much information as possible as this will help when dealing with an incident.  Please make yourself aware of the 24 hour Emergency Contact Points which exist around the showground.

15.3. The Military World Show will not accept any responsibility for the loss of or damage to goods or equipment, prior to, during or after the show.

15.4. All exhibitors, items for sale or articles remain on the showground at the sole risk of the trader, caterer or exhibitor; the organiser will not be responsible for any loss or damage to equipment whilst on the showground.


16. Smoking

16.1. In accordance with the Smoke Free (Premises and Enforcement) Regulations 2006 all the Marquees on site will be No Smoking areas.  No smoking rules must be strictly observed in specified non smoking areas.

16.2. Sales of Cigarettes and Tobacco Products on site:  It is illegal to sell tobacco to any person under the age of 18 years old.  It is illegal to sell loose cigarettes; they must be sold in their original packaging of 10, 20 or 25 with the required Health Warnings.  Cigarettes and tobacco products must carry the fiscal mark to show the correct tax has been paid.  Trading Standards and the Police will be on site throughout the event.


17. Speed Limits

17.1. All exhibitors, traders & Caterers must comply with the site speed limit of 5mph across the Showground at all times.

17.2. All exhibitors, traders & Caterers entering the arena must abide by the speed limits as detailed in the Arena Code of Practice.


18. Traffic Control & Vehicle Movement

18.1. All exhibitors, traders & Caterers must comply with the traffic control equipment that is used on the showground.  Anyone seen failing to comply with the equipment may be asked to leave the showground or not invited back in future years.

18.2. All tracked vehicle movement must be accompanied by a marshal who will be moving no faster than walking pace and be wearing a hi-visibility jacket.  The marshal shall ensure that members the public are not within the vicinity of the vehicle at all times while it is moving.

18.3. Vehicles in the main arena must abide by the Arena Code of Practice.


19. Two Way Radio Equipment

19.1. If the trader, caterer or exhibitor wishes to use two-way radio equipment they must have the appropriate license from OFCOM for their use.  The Organisers reserve the right to limit the use of two-way radios on the Showground and request that the Organisers receive frequencies which are to be used at the Show at least one month prior to the commencement of the show.

19.2. The Organisers have the right to limit the number of frequencies used.  Should traders, caterers or exhibitors frequencies interfere with the Organisers own equipment, the traders, caterer or exhibitor will be asked to either change frequencies or to cease using the two-way radio equipment.  The trader, caterer or exhibitor will produce their license to the organisers if so requested.


20. Unauthorised Connection to Site Services & Utilities

The unauthorised connection to any site services and utilities is strictly prohibited and may result in your removal from site.  This includes, but is not limited to, the unauthorised connection to site provided electrical installations, water supplies and internet connections.


21. Vehicle Requirements & Movements

21.1. The onsite speed limit is 5mpg and must be complied with at all times.

21.2. Vehicle movement must be kept to a minimum at all times.

21.3. Vehicle movements are restricted on show days; a Vehicle Curfew will be in place in the Main Show Fields between 10.00hrs to 17.00hrs and in the trade area between 09.00hrs and 10.00hrs.  Only essential site vehicles displaying the appropriate pass and Emergency Vehicles will be permitted to move during these times.

21.4. All roadways must be kept clear of stationary vehicles for emergency access; any vehicle blocking a roadway will be removed.

21.5. All exhibitors must make sure their exhibit is in place by 10am otherwise they will not be able to exit the campsite due to the strict vehicle movement restrictions that are in place.

21.6. All exhibitors are reminded that their vehicle pass only entitles them to access the area marked on the front of their pass.  Exhibitors are not entitled to drive around the showground.

21.7. Vehicles being used in an irresponsible or uncooperative way, without relevant passes or in inappropriate areas will be asked to leave the showground or not invited back in future years.

21.8. Your vehicle must have valid Road Tax, MOT (if applicable) and Road Traffic Act Insurance.  Under no Circumstances should any traders or caterers vehicles be parked in any road ways during the day or overnight, other than a permitted 30 minute loading/unloading period during the hours of 7am – 9am and 6pm – 9pm on show days.